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Shared Services

Fuel

Fuel Savings Fuel Savings have been achieved through a collaborative review of vehicle management across the HBLASS councils. A common fuel purchasing contract has been adopted and year-on-year savings across the councils are at least $20,000 per council.

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GIS

GIS Project The GIS Project was established over 5 years ago and was leading edge at the time. The GIS Service is becoming a centre of excellence. In 2017 urban aerial photography was updated as a collaborative effort supporting all councils and external users to be more effective and efficient. A shared approach to rural photography for the region will be initiated in 2018. The architecture, supporting a single point of access to the regions aerial photography and data from all councils, is improving each year.

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Information Services

Information Services. The Information Service Project has worked together for more than 5 years. The group works well as “councils without borders” and had significant achievements in 2017/18 including a region-wide Wide Area Network (WAN), shared web services creating a common user interface for all councils websites. Continued alignment of IS direction, infrastructure and resourcing enable future shared services with other Councils, regionally and nationally. Information architecture and management are areas for continued development.

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Insurance

Insurance Tender Successful In partnership with 25 councils, MWLASS has faciitated shared insurance procurement while supporting regional differences. About $930,000 in annual savings for ratepayers across Hawke’s Bay are generated. The partnership that was developed between the 25 councils has led to more than $3 million worth of savings for ratepayers across Hawke’s Bay, The Bay of Plenty, the Horizons Region and the West Coast. The tender process was undertaken with assistance from advisers at Grant Thornton. The tenders were evaluated on a region by region basis.

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Records Working Party

Records Working Party A Records Management Project has reviewed standards and approaches as well as the opportunity for shared policy to simplify storage and access. Records are required to be kept and maintained as part of the Public Records Act 2005, which sets out a framework for record keeping in public offices and local authorities. Significant work has been undertaken to improve the current state of records including digitizing records and providing information systems to streamline information storage and retrieval. Currently the terms of reference are being developed, including the development of a road map for the region. A working party has been identified and would initially analyse: the current state of records the feasibility of a common classification system, identifying best regional practice and the most effective records management system.

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Water Conservation

Water Conservation The tap water that flows to users in Napier and Hastings comes from the Heretaunga Plains aquifer. Over the dry summer months, Napier, Hastings and the Regional Council ask that you help conserve water by remembering a few simple tips. water conservation The main points are: Follow the advice of your city or district council sprinkler restrictions or other measures may apply Check for leaks, and fix leaking taps Run dishwashers and washing machines only when full, and use ‘eco’ settings Scrape dirty dishes, rather than rinse Turn off the tap when brushing teeth Take shorter showers, and use a low flow showerhead Find more information using the following links: Water Conservation – Hastings District Council website Water – Napier City Council website Water Management – Hawke’s Bay Regional Council website.

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Web Services

Web Services CHBDC, HDC, HBRC, NCC and WDC are all using the same web framework for their websites.  The shared web platform provides a better web experience for all councils’ customers and is an easier system for council staff to manage. A web centre of excellence is developing. By standardising the web platform and structure, the councils make cost savings, easily share and integrate information and provide new features to customers cost effectively.  One example is showing the HBRC rates on each of the council websites and vice versa, saving the customer time searching two websites.

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While every endeavour has been taken by HBLASS to ensure that the information on this website is accurate and up to date, HBLASS shall not be liable for any loss suffered through the use, directly or indirectly, of information on this website. Information contained has been assembled in good faith. Some of the information available in this site is from the New Zealand Public domain and supplied by relevant government agencies. HBLASS cannot accept any liability for its accuracy or content. Portions of the The HBLASS information and material on this site, including data, pages, documents, online graphics and images are protected by copyright, unless specifically notified to the contrary. Externally sourced information or material is copyright to the respective provider.

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