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Shared Services

Fuel

Fuel Savings Through a review of vehicle management across the HBLASS councils, significant savings have been made. A collaborative fuel purchasing contract has been adopted and year-on-year savings across the councils will be at least $20,000 per council.

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GIS

GIS Project Development of the complete hosted Regional GIS Service has continued and it has been agreed that the next step is the launch of a Regional platform. It has been agreed that the GIS platform will use the name “Hawke’s Bay Viewer”. The viewer will provide a single point of access to all of the HBLASS Councils' GIS systems. It will also provide access to the Hawke’s Bay CDEMG Hazards data.

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Information Services

Information Services The IS Shared Service project is making good progress, having recently developed and commenced implementation of a key piece of work, its short-term strategic plan. Kahl Olsen, Chair of the IS Advisory Group, stated; “The strategic plan has an approximate 12 month focus with key objectives being aligning the Information Services (IS) functions of the region’s five Councils, achieving a level of shared service capability across IS infrastructure and resourcing and creating a state of ‘enablement’ for the delivery of future ‘operational’ shared services with other Councils, regionally and nationally. ” There are also a number of other smaller initiatives underway around procurement and knowledge sharing.

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Insurance

Insurance Tender Successful In our last edition we discussed the potential for savings by participating in a tender for insurance services that MW LASS are running on behalf of themselves, the Bay of Plenty LASS and several South Island Councils. The partnership that was developed between the 25 councils has led to more than $3 million worth of savings for ratepayers across Hawke’s Bay, The Bay of Plenty, the Horizons Region and the West Coast. The tender process was undertaken with assistance from advisers at Grant Thornton. The tenders were evaluated on a region by region basis.

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Records Working Party

Records Working Party Records are required to be kept and maintained as part of the Public Records Act 2005, which sets out a framework for record keeping in public offices and local authorities. Through the use of a shared service, the Councils believe there is value in looking at this as a shared opportunity to utilise best practice and resource. Currently the terms of reference are being developed, including the development of a road map for the region. A working party has been identified and would initially analyse: the current state of records the feasibility of a common classification system, identifying best regional practice and the most effective records management system.

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Water Conservation

Water Conservation The tap water that flows to users in Napier and Hastings comes from the Heretaunga Plains aquifer. Over the dry summer months, Napier, Hastings and the Regional Council ask that you help conserve water by remembering a few simple tips. water conservation The main points are: Follow the advice of your city or district council sprinkler restrictions or other measures may apply Check for leaks, and fix leaking taps Run dishwashers and washing machines only when full, and use ‘eco’ settings Scrape dirty dishes, rather than rinse Turn off the tap when brushing teeth Take shorter showers, and use a low flow showerhead Find more information using the following links: Water Conservation – Hastings District Council website Water – Napier City Council website Water Management – Hawke’s Bay Regional Council website.

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Web Services

Web Services In the near future Wairoa DC, HBRC, CHBDC and NCC will be utilising the same web framework for their websites. The shared web platform will provide a better web experience for their customers and is an easier system for their staff to manage. This initiative has come about by NCC inviting the Councils to tap into their robust web framework that has been developed from years of knowledge and is based on current web standards and best practices. By standardising their web platform and structure, the Councils will be able to make cost savings, easily share and integrate information and be able to provide some new features to their customers.

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